Finance Manager

Job Title : Finance Manager

Organization : Greenpeace MENA

Department : Finance & Administration

Reports to : Executive Director

Location : Remotely within 2 hours of Eastern European Time

OVERALL PURPOSE

The Finance Manager is responsible for the financial management of GPMENA in accordance with approved organizational objectives, relevant legislation, and internal policies. The role is responsible for the delivery of timely, accurate, and meaningful financial information and advice to the organization’s stakeholders, including Budget holders, the Leadership Team, the Finance and Audit Committee, and the Board; Greenpeace International and statutory bodies.

This role has a strong emphasis on budgeting and forecasting and is responsible for ensuring compliance with local and international accounting standards; internal policies and procedures; taxation and other relevant statutory obligations within and across the countries in which Greenpeace MENA operates.

SCOPE

The Finance Manager works closely with the Executive Director (ED) in the development and implementation of GPMENA’s financial strategy. In order to fulfill this role, it is essential that the Finance & Administration Manager work closely with key stakeholders in order to identify the business drivers that impact revenue and expenditure. They must be capable of communicating the short and long-term financial position of the organization and relevant, meaningful information that helps the organization achieve its objectives. The job holder is required to be experienced with all operational facets of the finance function and provide direct support to the various roles within the team.

The role will proactively identify opportunities for improvement in financial policy, processes, systems, and practices in order to ensure financial controls are appropriately calibrated, the function is efficient and takes advantage of technological innovations, and the provision of information and advice is timely and high quality.

RESPONSIBILITIES

MANAGERIAL AND FISCAL RESPONSIBILITIES

LEAD, MOTIVATE, and INSPIRE staff to ensure the effective performance of the Finance & Administration department

DELEGATE tasks and projects appropriately so there are clear expectations of the standards of work

ESTABLISH and MONITOR Finance team members’ personal development objectives and hold regular one-on-one supervisory meetings

DEVELOP and MAINTAIN a comprehensive understanding of the finance function and role of each team member

DEVELOP budget in accordance with agreed organization objectives and priorities

Manage and oversee the daily accounting operations

APPROVE and MONITOR expenditure as per expense management policy to ensure the most effective and transparent use of our financial resources.

INFORMATION, ANALYSIS, AND ADVICE

DIRECT the financial affairs of the organization by implementing the decisions of the Senior Management Team and Board of Directors

ADVISE the ED on the development of the organization’s business plan, financial strategy, and other financial initiatives

PRODUCE punctual, accurate, and complete monthly financial reports and Investigate variances and queries

PROVIDE financial analysis support and advice to budget holders

COORDINATE the preparation of the annual budget, global reporting pack (ODP Budget Pack)

EVALUATE fundraising performance and income projections

PROVIDE financial information and advice to support managers and budget holders achieve their objectives

ENSURE balance sheet reconciliations are complete, accurate, timely, and meaningful

ENSURE budget / forecast ledger(s) reflects budget allocations and attend to timely re-forecast of payroll budgets

WORK with ED to produce timely, accurate financial reports for the Board

ENSURE intercompany transactions are reported and accounted for within specified timeframes

ENSURE accurate and timely reporting to Greenpeace International : Internal Recharges, Quarterly Management Reporting, Year-end financial reporting, Organizational Development Plan, and 3 Years Plan.

LEAD and or PARTICIPATE in ad-hoc finance duties and organizational projects as they arise.

COMPLIANCE AND CONTROLS

CREATE effective financial controls according to best practices

ENSURE that financial risks are identified, understood, and monitored and that there are systems in place to mitigate risks without compromising GP MENA’s capacity for effective action

MAINTAIN contemporary knowledge of taxation and ensure activities of GP MENA are reported as appropriate

ADDRESS and DISCLOSE non-compliance with policies and procedures

PREPARE accounts and records for Annual Audit and global Year End Reporting pack

ENACT relevant external audit recommendations

MONITOR & ASSESS accuracy of accounting entries, payroll payment, deductions, and superannuation contributions

ASSIST ED with identifying the impact of changes in relevant accounting policies and tax laws

ENSURE information is accurately and logically filed for organizational records

ENSURE duties are conducted in compliance with relevant policies and procedures, accounting standards, and law

TREASURY MANAGEMENT

ENSURE adequacy of financial controls over cash and commitments

OVERSEE the administration of advances and credit cards

MONITOR cash level of administration account to ensure sufficient funds are available to fund weekly expenditure

COORDINATE foreign currency transactions

ENSURE actual and anticipated liquidity positions based on budgets and forecasts are prepared

OVERSEE maintenance of signatories and account authorities

INFRASTRUCTURE AND ASSET MANAGEMENT

ENSURE all Fixed Assets are recorded and the Fixed Assets Register is kept up to date

MAINTAIN the chart of accounts and reporting streams

REFINE financial reporting in line with new technologies and changing organizational priorities

DEVELOP, IMPROVE, MAINTAIN, and DOCUMENT finance procedures and processes

EFFECTIVE WORKING RELATIONSHIPS

BUILD and FOSTER good working relationships across the organization and work well in a team

DEVELOP and MAINTAIN awareness amongst budget holders of relevant Greenpeace (local and international) finance policy and procedures

PROVIDE training and inductions as necessary on relevant finance policy and procedures

CONTRIBUTE, where appropriate, to the development of the finance function across the organization

ACT as the point of contact for external auditors and the global finance community

ESTABLISH good working relations with key personnel across the organization and with Greenpeace staff internationally

LIAISE with external institutions as required

QUALIFICATIONS, SKILLS, AND EXPERIENCE

Educational Qualifications

Degree qualified (Professional qualification in accounting & finance) : Bachelor or Master’s degree in business, finance & accounting

CPA, CFA, or CA qualification and / or demonstrated in-depth knowledge of Accounting Standards is a plus

Skills & Expertise

A minimum of (5) years of experience as a Financial Manager in “INGO is Mandatory”

A minimum of (5) years of experience in managing month-end and year-end accounts

Experience working in small teams

Experience in non for profit area / similar global organizations.

Good understanding of taxation legislation in the MENA region

Logical thinking of accounting treatment

Extensive experience with accounting systems and processes

Excellent analytical and communication skills, both written and verbal

Excellent spoken and written Arabic & English

Excellent interpersonal relationship skills, in particular building constructive and long-term relationships with both internal and external parties

Excellent people and team management skills

Critical analysis mindset

Trustworthy and treasures discretion Confidentiality

High level of numeric and financial acumen

Strong computer skills

Excellent excel, vision, and / or other system reporting skills

Proficient in document systems and procedure

Commitment

Commitment to Greenpeace’s core values in response to environmental and peace issues through non-violent direct action-led campaigning in line with its mission.

Disclaimer

Greenpeace MENA is committed to achieving diversity within its workforce, irrespective of gender, nationality, disability, sexual orientation, culture, religious and ethnic background to apply. All applications will be treated in the strictest confidence.

How to apply

Please send your C.V. and cover letter to no longer than August 22, 2024.